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Email Signatures
The standard email signature was created and adopted by Cabinet as part of our Service Excellence Standards. Central Piedmont faculty and staff should use the email signature format, as outlined on this page, on all e-communications.
Email Signature Guidelines
Using consistent signatures for @cpcc.edu email accounts creates brand alignment and provides needed contact information. In addition, consistent and clear email signatures present a professional appearance for conducting business through email.
- Avoid the use of graphics, links to websites outside the college, symbols, inspirational or funny quotes, background stationery, symbols, and signature cards.
- Do not include logos other than the official Central Piedmont logo in the approved formats for email signatures. This includes logos for social media platforms or graphics to promote events.
- Font: 10-point Franklin Gothic (or Franklin Gothic Book). This is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.
- Color: Black is consistent with the brand color palette.
- Phone numbers: Include phone and/or fax numbers you use regularly to make it easy for others to reach you. Only include a mobile or fax number if it's a number you often use or want to broadly share.
- URL conventions: There is no need to use the "www" in a URL unless the URL won't work without it. For example, cpcc.edu is used in the approved email signatures and the link is embedded. There is also no need to include your email address in your e-signature, as the message is coming from your email account.
- You may add your personal pronouns by which you would prefer to be addressed to your college e-signature. If you would like to list your personal pronouns in your signature, place them after the web address and before the logo.
Approved Formats for Signatures
Use the following instructions for setting up your email signature.
*Note- Please see Adding Official Central Piedmont Logo for instructions for adding images to your signature.
Signature Template for Initial Email
Name
Position Title, Department
Central Piedmont Community College
Campus, Building
P.O. Box 35009 Charlotte, NC 28235
t 704-330-xxx | m xxx-xxx-xxxx | f 704-330-xxxx
cpcc.edu
Jane Doe
Instructional Office Assistant, Science Division
Central Piedmont Community College
Central Campus, Giles Building
P.O. Box 35009 Charlotte, NC 28235
t 704-330-5555 | f 704-330-5554
cpcc.edu
Pronouns: she, her, hers
Signature Template for Reply Emails
Name
Position Title, Department
Central Piedmont Community College
Campus, Building
t 704-330-xxx | m xxx-xxx-xxxx | f 704-330-xxxx
Pronouns: she, her, hers
Jane Doe
Instructional Office Assistant, Science Division
Central Piedmont Community College
Central Campus, Giles Building
t 704-330-5555 | f 704-330-5554
Pronouns: she, her, hers
How to Change Your Email Signature (Outlook/Web)
You can create new signatures, edit existing signatures, and change the default signatures for new emails and replies/forwards.
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Select Settings at the top of the page.
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Select Accounts > Signatures
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Click Add signature, type your signature and use the available formatting options to change its appearance.
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Select Save when you're done.
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You can set the Default for new messages and Default for replies and forwards from this same screen.
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Select Save to apply the changes.
How to Change Your Email Signature (Outlook Classic)
- Open a new email message.
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On the Message tab, select Signature > Signatures.
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Under Select signatures to edit, choose New, and in the New Signature dialog box, type a name for the signature then select OK.
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Under Edit signature, type your signature and use the available formatting options to change its appearance.
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Select Save when you're done.
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You can edit existing signatures by selecting the signature in the Select signature to edit box, then edit the signature in the Edit signature box. Select Save to apply the changes.
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Under Choose default signature, select the signature name for New messages and Replies/forwards.
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Select OK.
Steps with screenshots can be found here - How to add and change an email signature in Outlook
When adding the official Central Piedmont Logo to your email signature, you will need to save the image to your computer before adding it to your signature.
This will ensure that any internal or external email address you are corresponding with will be able to view the image.
1. Save the official logo to your device using the image below, or locate the image in the Branding & Template SharePoint Library and download it to your device.
2. When adding your signature, use the inset pictures tool to select the image from your computer.
3. The logo will be uploaded to your signature.
