CCR Application Workflow Process

This article provides step-by-step guidance for managing the full lifecycle of College & Career Readiness (CCR) applications in MyConnect/Element451. It covers application review, duplicate and fraud checks, automated age-based routing, transcript requirements, status updates, and post-decision processing. The workflow ensures accurate screening, routing, and data integration with Advansys and Colleague, reducing manual errors and improving efficiency for CCR application processors.

Overview

This document outlines the full lifecycle of College & Career Readiness (CCR) applications in MyConnect/Element451, including application decisions, duplicate/fraud checks, age routing, post-decision processing, and all supporting automations.

Audience

College & Career Readiness staff

Task

Process and route CCR applications based on applicant age, program type (AHS/HSE/ESL), and readiness status.

Prerequisites

• Access to CCR Application workflow
• Ability to review/update statuses

Instructions

1. Navigate to Applications

   • Go to Applications > Decisions > All Decisions > CCR Students cohort.

2. Application Routing (Automated into cohorts based on statuses)

   • Under 16: No action (system auto-handles).
   • Under 18:
     • Review Minor Release Documents (Task assigned to CCR Intake Team).
     • If satisfied with the documentation, select Minor Release.
   • CCR Review: Perform full readiness review.

3. Transcript Requirements

   • AHS: Transcripts required (If uploaded in MyConnect, view under Documents tab).
   • GED/ESL: No transcripts required.

4. Update Status in CCR Students Cohort

   • Advansys Ready (new): Moves application to Final Decision.
   • Colleague Ready (returning): Moves application to Final Decision.
   • Final Decision (No Action Needed): System auto-moves to Final Decision & Release.

5. Post-Decisions

   • Export using CCR Export Template: CCR-Advansys Ready (Manual).
   • Validate data.
   • Upload file into Advansys.

Notes

• Advansys Ready and Colleague Ready will push data to Colleague.
• Orientation events can be exported into TABE (use export templates CCR TABE HSE and CCR TABE ESL).
• Duplicate Record and Possible Fraudulent Record statuses are reviewed by the Records team and moved to the CCR Students cohort once validated.

Outcome

This workflow ensures consistent screening, routing, review, and importing of CCR applicants while eliminating manual errors and improving processing efficiency.