Microsoft Teams Roles and Definitions

Audience

Faculty and Staff

Question

What are the Roles in MS Teams and what permissions are allowed?

Answer

Teams Roles 

  • Teams Administrators 
    • Can create new Teams (Currently, ITS System Services) 
  • Teams Owners  
    • Add/remove members to the Team 
    • Create Channels 
      • Set Channels to be Public, Private, or Shared (cannot be changed after-the-fact) 
        • Assign Owners to Private & Shared Channels, by assigning the Owner role for a channel the user is considered a Channel Owner, Team Members can be a Channel Owner 
    • Set Channel as Announcement-Only: Allows Owners to post announcement messages  
    • Add/remove members to Channels 
    • Delete messages in Channels 
    • Post in Announcement-only Channels 
    • Can add/remove Tabs (ex., SharePoint, OneNote) to Channels 
    • Invite to Shared Channels 
    • Approve new membership requests from Shared Links (Found under ellipsis next to Team or Channel name) 
  • Teams Members 
    • Post messages 
    • Join/leave Public Channels  

Channel Types 

  • General: Default public Channel, cannot be removed or renamed. All Team members are added automatically 
  • Public: Governed by the Team Owner, available to everyone in the Team, cannot invite anyone outside of Team to Public Channel 
  • Private: Governed by the Channel Owner, available to anyone invited within the Team  
  • Shared: Governed by the Channel Owner, available to anyone invited regardless of Team membership 

Reference of Terms  

MS Teams | WebEx  

  • Channels | Spaces 
  • Owners | Moderators 
  • Teams | Teams  

Invite links to Teams and Channels: Owners and Members of Team can share invite links but only Owners can approve members joining the Team or Channels 

Further Reading

TBD

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