Folders are a simple way to help organize emails in Outlook. Rules can be created to move emails to folders automatically. Below are the steps and an example on how to use both folders and rules to help organize emails.
Creating folders
Outlook/Web
- Right click the email address on the left folder pane
- If you want to create a sub folder in an existing folder, you can right click on the folder you want the sub folder to be under
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Select Create New folder
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Enter a name for the folder and hit Enter or click the Save icon
Outlook Classic
- Right click the email address on the left folder pane
- If you want to create a sub folder in an existing folder, you can right click on the folder you want the sub folder to be under
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Select New folder...
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Enter a name for the folder and hit Enter
Move emails to folders
To move an email to a folder:
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Right click the email you want to move
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Select Move
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Choose a folder to move the message to
You can also drag and drop the email onto the folder to move it
Create a rule to move messages from a sender to a folder
You can make your Rules as complicated or as simple as you want. Here's how you can quickly send all messages from a single sender to a specific folder:
Outlook/Web
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Right-click a message and select Rules, then Create Rule
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Select the folder you want to move messages from the sender to
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Note: Select More options to customize your rule
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Select OK
Outlook Classic
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Right-click a message and select Rules, then Create Rule
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Select the check box on the From line and the Move the item to folder line
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Click the Select Folder... button to choose the folder to move the email into
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Select OK